Category / Features

Return to all posts ↩

New date option for Wholesale Value Report

Tom Riley, 16 Nov 2016
The "Inventory Wholesale Value" report just got a new option - it's now possible to enter a date in the past and show inventory levels as they were on that date. This is useful for pulling your inventory levels (and value) at your accounting period end date. You'll find the option button to change the date next to the view option buttons above the report: By default, the button will be labelled "Today". Click the button to bring up a dialog in which to choose a different report date. You'll see the date button change to reflect the chosen date and the report figures update accordingly.

Option to bulk export PDFs in a single joined file

Emily Warren, 05 Nov 2016
We've added an option to our [PDF bulk export feature](/bulk-pdf-downloads) to join each document type into a single file. This should come in handy if you want to print all of your invoices or ever packing list at once. The zip file exported will contain a single PDF for each document type (order confirmation, invoice, credit note etc). If you haven't tried the bulk PDF export feature, you can find it via the Sales Orders page by clicking the "PDFs" drop-down menu:

Sales by stockist per season report

Tom Riley, 20 Oct 2016
There's a shiny new report in WOAH - the [Sales by stockist per season report][0] report. This report shows you the total sales for each customer for each season. Customers are listed down the side and seasons along the top (from oldest to newest). Use this report to quickly see how sales have varied for each of your customers over time. [0]: https://app.worldonahanger.com/reports/SalesByStockistBySeasonReport

Compose emails directly from WOAH

Emily Warren, 22 Sep 2016
Good news! We just rolled our built-in emailing features to all WOAH users! You can now quickly email any PDF document right from within the WOAH application. Documents dropdowns now include an email button: Use this button to bring up the email document modal dialog: From here you can compose a message and email your document to your customer, supplier or anyone else. You can also upload additional attachments to include (for example, contract terms). Navigate to your Settings -> Attachments page to upload your additional documents. You can override certain email settings company-wide from the [Email integration settings page][1] such as a default reply-to address and email signature. You can also set a default BCC address that will apply to all emails sent from your WOAH account. Happy emailing! [1]: https://app.worldonahanger.com/settings/email

Raw material component description field and CSV BOM download

Tom Riley, 26 Aug 2016
When editing your product's raw material components, you now have the option to add a description (for example "outer lining") for a given raw material. You can use this field to add more detail to your bill of materials. The descriptions will be included on the bill of materials PDF as well as a new CSV download option.

Time zone and date format user preferences

Emily Warren, 01 Jun 2016
WOAH users can now set their time zone and preferred on-screen date format under their [user profile settings][2]. Setting your time zone will allow WOAH to show account activity in local times (rather than the default GMT). Changing the date format effects how dates are rendered and input within the application. For example, you can change to an American, month first format for date input and display. To change how dates are rendered on your generated PDFs, take a look at the [paperwork settings page][1]. [1]: https://app.worldonahanger.com/settings/paperwork [2]: https://app.worldonahanger.com/users/edit

Bulk export your sales PDFs

Tom Riley, 10 Apr 2016
Need to download all invoices for a given season? We've added an option on the sales page to download a season's worth of PDFs all at once. Just click the "cog" download on the Sales page and choose "Bulk Download PDFs". Then choose the season and click "Create Archive". The process can take a minute or two to complete, so we will email you a download link when the export has completed. You can also find a download history and links to previous archives by navigating to [My Export History][1] from the bulk download page. [1]: https://app.worldonahanger.com/pdf_exports

New option to change date formatting on PDF documents

Emily Warren, 11 Mar 2016
We've added a new option to [paperwork settings][1] to change the formatting of dates on your generated PDF documents. There are several formats to choose from. Please let us know if you can't find a format that suits your preference. [1]: https://app.worldonahanger.com/settings/paperwork

MSRPs can now be included on delivery notes

Tom Riley, 20 Feb 2016
You'll find a new option on your [paperwork settings][1] page to include MSRP/RRPs on delivery note PDFs. You may want to use this option to make it easier for your stockists to receive and process your goods. [1]: https://app.worldonahanger.com/settings/paperwork

January product updates

Emily Warren, 29 Jan 2016
We made several updates to World on a Hanger this month. Changes include: 1. We hugely increased the number of currencies available in WOAH. 2. We added a `remaining_to_pick` column to the combined inventory report. This is the number of units in confirmed sales orders that haven't yet been added to pick tickets or shipments. 3. Payments terms that include multiple lines of text are now formatted correctly on generated PDFs. 4. You can now filter sales by agency. 5. We fixed an issue whereby total quantity was sometimes missing from order confirmation PDFs. 6. You can now set up separate production paperwork footer text.

Sizing systems now fully editable

Tom Riley, 03 Oct 2015
We're glad to announce that it's now possible to add, remove and rename sizes on an existing product, even if that product has been added to orders. It's easy to adjust a sizing system. Just navigate to the product and click "edit sizing system" below the existing sizes. If you try to remove a size that is in use, WOAH will prevent you from doing so and tell you why. If you need to rename an existing size, that's easy too. Click the "Rename a size label..." link. You'll then be able to select the existing size label and enter a name new. We've updated our documentation to [explain the new options][1]. [1]: https://app.worldonahanger.com/help/sizing_systems

Pricing channels can now be set to use MSRP pricing

Tom Riley, 13 Aug 2015
Pricing channels can now be marked as a "retail pricing" channel. When you build a customer order for a channel marked as a "retail pricing" channel, MSRP/RRP prices will be applied to the order rather than the wholesale pricing. This allows the creation of one-off private client sales or other such sales that need to be completed at a retail price.

Settings for Xero nominal account codes

Tom Riley, 20 Jul 2015
Users of our [Xero Accounting integration][1] can now set the nominal account codes assigned to each line item of your Xero synced invoices. This includes account codes for goods, shipping charges and card processing fees. When you connect your WOAH account to Xero, WOAH will read your nominal account codes from Xero and you can set up the desired account codes from your [Xero integration settings][2] in WOAH. [1]: https://app.worldonahanger.com/help/xero [2]: https://app.worldonahanger.com/settings/xero

You can now add a credit card charge to invoices

Tom Riley, 05 Jul 2015
As a much requested feature, we're pleased to announce that it's now possible to specify a "credit card fee" for any given invoice as a percentage of the original invoice total. To add the fee, navigate to the invoice, click the edit/pencil icon as though you were entering a shipping charge. Enter the card fee as a percentage to add to the invoice: After saving, you will see the additional card fee on the invoice: If a customer always pays by card and you always charge a card payment fee, you can specify a default card fee percentage for all new invoices for that customer. Just edit the customer details to add the relevant default percentage fee. The fee will be added automatically to new invoices for that customer. You can read more about card fees [in our online guide](https://app.worldonahanger.com/help/card_fees).

Two new inventory reports added

Tom Riley, 27 Jun 2015
We've added two new inventory reports that should help with valuing your inventory at hand. These are: **Inventory wholesale value by SKU** This report shows you the wholesale value of each of your products held in stock in your home currency. **Inventory cost value by SKU** This report shows you the total material and manufacturing cost of each product help in stock in your home currency. You'll find both reports in the Inventory menu and in the Reports menu.

Seasons can now be hidden

Tom Riley, 14 Jun 2015
When a season is over and you have completed your sales orders, you'll probably want to have that season's products and sales hidden by default. You can now achieve this by editing the season settings (navigate to Settings -> Seasons), and making sure that the "hidden" option is checked: Hidden seasons are also hidden from the Dashboard page.

Percentage discounts updated

Tom Riley, 12 May 2015
We've updated our percentage discount features! You can now: * Set specific percentage discounts at the line item level. * Have the percentage discount and original price shown on your customer order paperwork. * Set a default percentage discount for a particular customer that is automatically applied to new orders. * Apply a blanket discount to every item in the order. Check our our updated [discount documentation page][1] for more details. [1]: https://app.worldonahanger.com/help/discounts

Warehouse locations

Tom Riley, 21 Apr 2015
We recently added a "warehouse location" field to SKUs within WOAH. Devising and implementing a warehouse location numbering system is one of the best things that you can do to increase efficiency and reduce errors during your pick and pack process. If you don't have a system in place yet, you'll find a lot of [useful articles via Google](https://www.google.com/search?q=warehouse+location+numbering). It's well worth researching the best existing approaches you might take to location numbering. You can now manually enter and edit warehouse locations via the Inventory tab on product details pages. You can also bulk upload locations as a CSV file via the SKUs tab. There is an option under Settings → Paperwork to include warehouse locations on packing list PDFs.

Channel is now editable on existing sales

Tom Riley, 05 Apr 2015
You can now change the channel on existing sales. You can do this by clicking the 'edit' link next to the channel name on the sale details page. Please note that after order confirmation, you will only be able to switch to a channel of the same currency. When changing channel, you will have the option of repricing the sale with that channel's pricing. Only the original order pricing will be updated. Existing invoices, shipments etc will not be updated. To update an existing invoice, you will need to delete and recreate the invoice.

March 2015 WOAH SALES Updates

Tom Riley, 16 Mar 2015
We made various updates to WOAH SALES in March. These include: __Added a certification signature box to commercial invoice PDFs__ You'll find this as a toggleable option (on by default) under Paperwork → Settings. If turned on, commercial invoice PDFs will feature a signature box at the bottom of the document for the shipper (usually you) to certify that the information in the commercial invoice is true and correct. __New option to filter out rows containing all zeros from inventory reports__ You'll find a button at the top of inventory reports that, when clicked, will filter out all the rows that contain only zero values. This should make it easier to navigate the various inventory reports. __Paperwork Settings option to show customs fields on pro-forma invoices__ Customs fields can now be included on the pro-forma invoice PDF by enabling this new setting.

Alternative non-matrix layout option for PDFs

Tom Riley, 01 Mar 2015
You can now choose a new, "One line per SKU/size" layout option for generated PDFs. If your products tend to have a lot of sizes (e.g. bras, shoes or pants), the line per SKU layout may be the more suitable. You'll find the new option as a dropdown on the Settings → Paperwork page: Here is an example of an order confirmation PDF using the "One line per product variation" setting: And here is the same document using the "One line per SKU/size" option:

Prepayments can now be recorded before invoicing

Tom Riley, 22 Feb 2015
We've added the ability to record a payment on a sale before creating an invoice. This can be useful if, for some reason, a customer sends you a payment before you create and send them a real invoice (although if you take a deposit, we recommend that you use our "deposit and balance" invoicing workflow). Creating a payment in this situation is very easy. Simply locate the "Payments" list on the sale details page and click the 'plus' icon to bring up payment entry form. Assuming no invoice exist, you'll see "None / Prepayment" in the invoice dropdown: Later, after creating a real invoice, you'll see an "Apply to invoice..." button appear next to the prepayment: Click this button to apply the payment to your newly created invoice.

Freeform credit note items can now have a tax/VAT component

Tom Riley, 01 Dec 2014
Today we have made an update to the credit note feature within WOAH SALES. When adding a freeform item to a credit note, you can now specify a tax (or VAT) level for the freeform amount. You'll then enter the amount net of tax/VAT and WOAH will calculate the corresponding tax/VAT to add to the credit note: The tax/VAT percentage level options will be zero or the level applied to the related sale.

Choosing default shipping and billing addresses

Tom Riley, 23 Nov 2014
You can now choose the default shipping and billing address for a customer within WOAH SALES. The chosen address will then be the default selection when entering a new sales order for the customer. To make an address a default, navigate to the customer details from your Companies (or Customers) tab and click the "make ... default" links next to the address: You can also mark an address as a default when you click through to edit it.

You can now create a credit note for arbitrary amount

WOAH, 31 Oct 2014
Previously, in WOAH SALES, it was only possible to create a credit note pertaining to certain styles in an order. We're happy to announce that's it's now possible to create a credit note including an arbitrary value, for example, to refund shipping fees or provide a discount on an already invoiced order. You can then apply this credit to the customer's existing or future invoices. When building a credit note in WOAH, you'll now see a section labelled "Freeform credit note line item". Check the check box to the left, enter a description for your arbitrary credit and then enter a credit value to the right: In addition, you can optionally add product quantities and values to the credit note as normal. There is more information about our credit note feature in our [online user guide page](https://app.worldonahanger.com/help/credit_notes).

Segment your sales and customers by agency

Emily Warren, 30 Sep 2014
In WOAH SALES, customers, sales and invoices can now be fully segmented between agencies. User logins associated with an agency will now only ever see report and dashboard data that relates to the sales they have entered. If you're not yet using the agency feature within WOAH, you'll want to read our [online user guide page](https://app.worldonahanger.com/help/agencies) about how agencies work and how associating a user login with an agency affects their access to the system. Because it is now required to associate a customer with their agency (or they won't be visible to your agents), we've turned a new setting on for existing organisations that gives agency associated user logins access to all customers within your WOAH organisation. You'll find this setting on the _Settings → Agencies_ labelled "Agents see all customers". After manually associating your customers with their respective Agency, you'll want to turn this setting off so that your agency associated user logins only have access to their own customers.

Make direct edit product inventory and UPC/EANs

Tom Riley, 10 May 2014
Previously, the only way to apply EAN/UPCs to your SKUs in WOAH SALES was to import them via spreadsheet. We're pleased to say that that is no longer the case - when editing a particular product, you may now navigate to a "EAN/UPCs & Inventory" tab and make changes to EAN/UPCs directly. You can also make direct changes to inventory levels directly from this page. In fact, this is now the recommended way to manually manipulate inventory levels within WOAH.

New deposit and balance invoicing workflow added to WOAH SALES

Tom Riley, 20 Apr 2014
In addition to our single invoice, shipment, and consignment invoicing workflows, we're happy to announce that it's now possible to create a deposit invoice for a proportion of the sale, and later issue a closing balance invoice. Many jurisdictions require that business issue real (VAT in the EU) invoices when taking deposits and you can now do that right within WOAH. To follow this new invoicing workflow, just choose "DEPOSIT & BALANCE" when confirming your sales order. Be sure to enter the correct tax/VAT level when doing so. Deposit and balance invoices can also be pushed to [Xero](http://www.xero.com) with the correct adjustments included. More details about our various invoicing workflows can be found in the [Invoicing section](https://app.worldonahanger.com/help/invoicing) on our [online guide](https://app.worldonahanger.com/help/).

Cancellations in WOAH SALES

Emily Warren, 24 Feb 2014
We've added a feature specifically for canceling items in a customer sale. You can create a "cancellation" in much the same way as you create a credit note, or shipment for a sale. Just navigate to the "Cancellations" area at the right side of the sale details page and click the "+" button to bring up the Create Cancellation dialog. Canceling items will stop WOAH from suggesting that you ship or invoice for those items. It will also decrease the calculation for required production and, if resulting in surplus inventory, increase the quantities in the "available to sell" report. Changes to credit note behaviour ------------------------------- Please note that in the past, creating a credit note had the effect of reducing the outstanding quantity to ship. This is no longer the case and credit notes have no effect on shipment/production calculations. You now need to create a cancellation to stop WOAH from suggesting you ship the items. If you have already invoiced for the sale, you'll probably want to create a corresponding credit note after cancellation, and apply credit note to the open invoice.

Add arbitrary notes to invoice PDFs

Emily Warren, 20 Jan 2014
You can now add arbitrary text to the bottom of a particular invoice PDF. Just click the edit/pencil icon to edit the invoice details. Anything you enter into the "PDF notes" area will be appended to the invoice PDF.

January updates

Emily Warren, 10 Jan 2014
Various updates and bug fixes have been deployed over the last few weeks. Here are the notable ones: * A settlement discount can now be recorded against an open invoice at any time. Previously you could only apply a settlement discount after recording payments. This change allows WOAH to correctly record an overpayment of an invoice for which a settlement discount was taken. * Fixed a bug that caused billing and shipping addresses to be reversed in the invoices CSV export file. * Hugely sped up generation of line sheets and other PDFs for large orders. * Fixed issue with Chinese characters not rendering correctly in PDFs. * Added a report for outstanding consignment quantities. * Fixed a bug that prevented choosing an existing billing contact when building a production order. * Pushing invoices to Xero is now more reliable. * Added VAT number to invoice CSV export. * Fixed bug where tax label was not rendering correctly on some compact production order PDFs. * Now including product EAN in pick ticket CSV files.

Credit Note CSV export

Tom Riley, 15 Dec 2013
We're happy to announce that users can now export their credit notes in CSV format from the Sales page. Filter your sales accordingly and then look for the "Credit Note CSV" export link at the bottom of the page. Both true CSV and Excel-friendly files are downloadable.

Product manufacturers now displayed when building new pick tickets

Tom Riley, 10 Oct 2013
WOAH now displays the product variation's manufacturer for each line item when you build a new pick ticket. This should make it easier for those users who need to build manufacturer/supplier specific pick tickets.

Save time by specifying default customer payment terms and tax/VAT levels

Emily Warren, 01 Sep 2013
When you edit a customer record in WOAH SALES you can now specify default payment terms and tax (or VAT) level for new sales orders. Click through to the relevant customer record and click the edit/pencil icon on the left to find the new input fields.

Customer VAT Numbers

Emily Warren, 25 Aug 2013
If you are an EU based company, you will be happy to know that we have added a customer VAT number field to the customer database. If present, VAT Numbers will show on sale paperwork PDFs such as order confirmations, invoices and pro-formas. You can add your own VAT registration number to paperwork by adding it to the "Paperwork footer" text accessible under Settings -> Paperwork.

Freeform bank details option just added to WOAH Classic

Emily Warren, 19 May 2013
WOAH Classic users can now enter additional, freeform payment details to their invoices. This will be useful if you have special payment instructions to add to all invoices that go beyond the structured bank details that can be entered per currency. You'll find the new input field under currency settings: The extra notes entered will be appended to the structured bank details on invoice PDFs in the "Payment details" section.

May updates to WOAH SALES: Detailed production order PDFs, invoice export, more user permissions

Tom Riley, 17 May 2013
Here's a list of notable updates and improvements that made it into WOAH SALES during the last few weeks: **Detailed production order PDF.** In addition to the compact production order PDF, users with inventory/production enabled accounts can now print a "detailed" production order PDF that breaks production down by product and includes product images. **PDF notes for production orders.** "PDF" notes can be entered for a production order. These notes will be included on the production order PDF. Private notes can also be entered separately. **Export invoices in CSV format.** You can now export invoice summary information in CSV format. The download link can be found at the bottom of the Sell page. **Pricing is now hidden on packing lists.** We also plan to add an option to show RRP prices on packing lists. There is also the option to hide cost pricing on production order PDFs (available from Settings → Paperwork). **Product selection dialog improvements** When selecting products to add to customer orders, production orders, or stock operations, products are now sorted by name. **More permissions settings for user accounts** We've added more options for restricting what data your additional users can see when logged in and what actions they can perform. Navigate to Settings → Users & Permissions and click to edit a user login to manage their permissions.

Inventory, Production orders, Pick & Pack - now in WOAH SALES!

Tom Riley, 23 Apr 2013
The wait is over! Inventory tracking, production order, and "pick & pack" features are now available on all WOAH SALES accounts. To get started, simply log into your account, click the "Inventory" tab and hit the "Enable inventory features" button. Production orders & deliveries --------------------- The new "Manufacture" tab is the place to create and manage your production orders and record deliveries as they arrive. WOAH keeps a tally of confirmed sales and can automatically populate your production orders with quantities required to cover your sales. WOAH keeps track of what quantities you already have in production and you can view excess inventory in the "Available to sell" report. You can also build "in-season" orders with quantities limited to available inventory and production. Pick & Pack ------------ When you're ready to start shipping, our pick & pack interface makes it easy for your shipping staff to efficiently and accurately process outgoing shipments, print delivery notes, make adjustments etc. Create your pick tickets for individual sales and they will instantly show up on the Pick & Pack page. Pick tickets can be exported to a format used by your third party shipping company. We currently support the Bergen Logistics CSV format and will add more soon. Get in touch if you work with another fulfilment company. Updated documentation ------------------ We've updating our [online documentation](https://app.worldonahanger.com/help) to cover the various inventory and production related features. Here are some pages that will get you up to speed with the changes: **Managing inventory levels:** * [Updating your inventory](https://app.worldonahanger.com/help/updating_inventory) * [The inventory reports](https://app.worldonahanger.com/help/inventory_reports) **Shipping and pick & pack:** * [The pick & pack interface](https://app.worldonahanger.com/help/pick_pack) * [Shipping your orders and creating pick tickets](https://app.worldonahanger.com/help/delivery) **Production orders and deliveries:** * [Create a production order](https://app.worldonahanger.com/help/production_orders) * [Specifying production prices](https://app.worldonahanger.com/help/manufacturing_prices) * [Receiving deliveries from your manufacturer](https://app.worldonahanger.com/help/deliveries) You can get started with the new inventory features right now. Simply log into your account, click the "Inventory" tab and hit the "Enable inventory features" button.

This week's WOAH SALES updates and improvements

Tom Riley, 13 Apr 2013
Here's a list of notable updates and improvements that made it into WOAH SALES this week: * The new product entry dialog is a little more streamlined. You can now quickly enter your product variation colors, one per line, rather than clicking for each new variation. * We've added "comments" icons to both the sales and production orders list pages. Hover over the comments icon to show any notes/comments attached to the order. * When building your first production order, you'll have the option to automatically associate your existing products with the new manufacturer. * You can filter products by manufacturer. * The new "What's new?" drop-down in the navigation bar shows you the latest news from the blog - never miss a feature update! * The tax level of a production order is now editable. * Company logo now shows on pro-forma invoice PDFs. * **BUG FIX** Fixed an issue where new addresses added via the sales workflow were added to the companies database twice.

New setting in WOAH Classic - default email "from" address

Tom Riley, 11 Apr 2013
We've added a new global setting to WOAH Classic accounts - an optional, default, global "From" address that will be used in preference to the current user email address when composing emails from with your WOAH Classic account. You can enter the default "from" address under the new "Email settings" section on your Settings page:

Record settlement discounts against invoices in WOAH SALES

Ari Helgason, 30 Mar 2013
WOAH SALES users can now specify an prompt payment/early settlement discount for their invoices, for example, a 3% discount for payment within 10 days. Those charging VAT will be happy to know that VAT is calculated on the net subtotal according to standard VAT regulations. The discount (as a percentage) is added to a sale via the "Terms of Sale" dialog: When you create an invoice you'll see the discount details broken down at the bottom: When your invoice is settled early, you'll have a small outstanding amount left open on the invoice. Clicking the "+ Settlement Discount" button will result in the remaining balance being cleared and a settlement discount being recorded against the invoice.

WOAH Classic export to WOAH SALES

Tom Riley, 30 Nov 2012
You can export contact and product data in the new WOAH SALES format from your WOAH Classic account. Look for the "Export WOAH SALES" links at the top of your Customers and Products pages. When exporting products, you'll be asked to map your existing WOAH Classic currencies to WOAH SALES [Channels](https://app.worldonahanger.com/help/channels), and you'll need to set up the channels in WOAH SALES before importing.

New setting to add textile content to order confirmations

Tom Riley, 27 Sep 2012
We've just added a setting (under Settings) to add textile context information to order confirmation PDFs: Other changes and fixes deployed over the last two weeks: * Shipment export CSV file now includes order payment_terms column * Include all ordered products in inventory report * Ensure that disabled-for-sale size option SKUs aren't filtered out of inventory report * Added grand total converted to default currency to order export CSV * Added Montenegro to country of origin list

Material purchase orders to cover specific production orders or manufacturers

Tom Riley, 10 Sep 2012
We've improved the filtering of suggested raw material quantities when building a new purchase order. You can now choose a specific production order or manufacturer (for all related production orders) from the material filter drop-down: This makes it easy to create individual purchase orders for materials that need to be delivered direct to your manufacturer.

Full sales history on customer details page

Tom Riley, 14 May 2012
We're glad to announce that you can now see a full listing of a customer's previous sales at the bottom of their customer details page.

Production orders listing page now includes order content summary

Tom Riley, 10 May 2012
To bring things inline with recent improvements to the [material requirements production order drop-down menu](http://www.worldonahanger.com/news_items/59-big-improvement-to-the-material-requirements-report-filter-drop-down) we've updated the production orders page to include the same brief content summary so you better distinguish between production orders for the same manufacturer:

Big improvement to the material requirements report filter drop-down

Tom Riley, 02 Apr 2012
If you create a lot of individual production orders for the same manufacturer, you’ll be pleased to learn that we’ve vastly improved the filter drop-down on the material requirements page to make it easy to navigate between your smaller production orders: We’ve also added the option to filter by manufacturer - showing you material requirements to cover all production orders for that manufacturer.

Recent minor updates

Tom Riley, 31 Oct 2011
There were a few minor updates to WoaH this week: - Product descriptions are now shown on the Orders by Product report - Product description and unit price have been added to the sales order CSV export file - Product notes are included at the bottom of the Bill of Materials PDF

Sales orders can now be "uncompleted"

Tom Riley, 16 Jun 2011
We've now added the option to revert a completed order back to the pick & pack state. You'll find a link that does just that beneath the status controls at the top of the order details page: We've also added similar functionality to the invoice workflow - you can now revert an invoice back to the 'unsent' state. *UPDATE:* You can also now revert invoices back to their unsent state.

US Avery label templates

Tom Riley, 26 Feb 2011
We just added support for the 5160, 5263 and 5163 (US Letter) Avery label format for swing tag printing. If you have a need for another Avery format, drop us an email:

Download a bill of materials for multiple products

Tom Riley, 18 Jan 2011
You can now select multiple (or all) products from the Products page and download a multi-page "bill of materials" PDF.

Apply updated pricing to an existing shipment

Tom Riley, 01 Nov 2010
When you create a shipment, line item prices are saved with the shipment date at that moment in time. If you change prices on the sales order, they won't be reflected on customers declarations or any existing invoice associated with the shipment. This meant that very late changes to pricing (after pick & pack is performed) would not filter through to a newly created shipment-linked invoice. We've now gone some way to addressing this issue. It's now possible to update the line item prices stored on a shipment with new pricing information from the sales order. You'll find a link on shipment details pages under "Actions" to "Copy current prices from order": Use this link to copy current pricing information from the order into the saved shipment. You'll notice that the link is disabled if you already have an invoice. You'll need to discard the existing invoice before you update the pricing (then recreate the invoice).

Invoice numbers and order numbers now directly editable

Tom Riley, 17 Sep 2010
This has been a popular request and we've finally (sorry about the wait!) made order numbers and invoice numbers directly editable. Just click the "edit" link next to the order/invoice number at top of each page:

Custom sizing systems now more editable

Tom Riley, 11 May 2010
Up until now custom sizing systems couldn’t be amended by our users after being applied to a product (we had to perform the operation manually as a result of a support request). We’re pleased to announce that we’ve now relaxed this restriction and custom sizing systems can be extended with new sizes at any time. You still cannot, however, delete sizes from a custom sizing system once it’s been used. If you really want to remove a size completely (as opposed to disabling it on a product by product basis) we recommend you create a new sizing system.

Custom fibres

Tom Riley, 04 May 2010
Under your general account navigation, you will now find a “Custom fibres” page where you can enter your own fibres to use when specifying product textile content.

Increased flexibility when editing sales orders

Tom Riley, 29 Apr 2010
Some of our users had been finding that the standard WoaH behaviour of locking down sales orders when entering the stock allocation phase was causing more problems that it was solving. For example, a late cancellation of a line item (by either the buyer or supplier) could not be reflected on the order details and orders would appear partially shipped even though all items had been delivered. After making invoices conceptually somewhat separate to sales orders, it now makes more sense than ever to relax the restrictions late edits to the contents of orders. So now the contents of orders can be edited at any time. The only restriction being that you cannot reduce a quantity of a given size/variation below the quantity already shipped. You can remove line items, add new ones, change quantities,tax levels, shipping costs etc. Nothing will be altered on existing invoices (but you can always update those separately). We’ve also taken the opportunity to improve the layout of the order details page, moving the more frequently accessed information - the line items and paperwork - up the page. This save everyone some valuable scrolling time!

Quick search

Tom Riley, 09 Mar 2010
Some users will have noticed that we deployed our new quick search feature last week. We’ve now enabled quick search on all accounts. Account wide search was a much requested feature and we’re happy to have it implemented. At the moment, you can quickly search by order number, customer names and references, supplier names, manufacturer names, production and purchase order numbers, product identifiers, stock transfer numbers and material colours, names and references. Let us know if we’ve missed anything useful!

New turbo-charged support system!

Tom Riley, 24 Feb 2010
You may have noticed a new Support button in the bottom right hand corner of your screen when using WoaH. This is to make it easier for you to send your support requests as they come up. On the back-end we've implemented a new helpdesk system - this will mean quicker response times. Finally, if you follow the What's New section you'll have noticed a number of improvements over the past few weeks. These improvements are due to your feedback. We hope that you'll use the new button to send more feedback on improvements you'd like as you use the system.

Material requirements report filtered by production order and other improvements

Tom Riley, 20 Feb 2010
We've added the option to filter your Material Requirements report by production order so you can easily see what materials a manufacturer requires to start and complete production. Just use the drop-down at the top of the report page to toggle the report between sales, production and specific production orders: Other improvements this week: - Showing colour name and colour code on material requirements report if present - Showing colour name and colour code on materials drop down when specifying materials for products and variations - Showing colour name and colour code on purchase order PDF if present - Showing tariff codes if available on compact production order PDF - Lots of improvements to our user manual - Removed "empty" line item rows from credit note PDFs

Invoicing on a per-shipment basis

Tom Riley, 08 Feb 2010
We've just deployed an improvement to invoicing on your account. In addition to being able to invoice for an arbitrary potion of the complete total, you can now create an invoice to cover items within a particular shipment. The paperwork will show the quantities present in the particular shipment and the invoice total will reflect the value of the items in the shipment, according to the prices stored in the order. You can choose this option when creating an invoice from the order details page (providing a shipment exists) or from the shipment details page (for example, arriving their via the pick and pack screen).

Duplicate a product between seasons

Tom Riley, 25 Jan 2010
You can now quickly duplicate a product (along with all variations, prices and associated material requirements) from one season to another. This should be useful for customers using WoaH to manage their "sample" seasons. You can find the duplicate button on your product details page under "Other actions":

Stock Transfers - new feature for warehouse enabled accounts

Tom Riley, 31 Dec 2009
We've deployed a new feature for inventory and warehouse-enabled accounts - the stock transfer order. These can be found under your season navigation: Stock Transfers menu item A stock transfer order can be built in a very similar manner to a sales or production order. Once finalised, a Transfer Sheet PDF can be printed or emailed to warehouse staff. Inventory is "checked out" of the source warehouse (quantities are reduced) when the stock transfer is moved into the IN TRANSIT state and the inventory is "checked in" to the destination warehouse when the transfer is marked as ARRIVED. You can view inventory that is currently in transit from the Inventory Report page. Stock Transfer order screen

Roundup of updates and improvements this week.

Tom Riley, 16 Dec 2009
We’ve made various minor updates and improvements to WoaH in the last few days. Here is a quick roundup: - More filtering options on sales orders page. - Orders list can be sorted in various ways by clicking column headers. - WoaH remembers you filtering and sorting options when you return to your orders page. - Switching seasons now takes you back to where you were rather than always redirecting to you to the Dashboard. - Added colour name column to materials list. - Renamed Commercial Invoice to Customs Declaration to avoid confusion. - You can now click through from a shipment details page (after creating a shipment) to quickly create an invoice to cover the value of the shipment. - Number of pieces and number of product variations awaiting shipment now shown on orders list. - Improved line sheet layout. - Fixed line sheet layout issue for products with more than eight variations. - Swatches cropped and resampled correctly on line sheet PDF.

Purchase orders now have ship-to address

Tom Riley, 12 Dec 2009
We've added ship-to addresses to purchase orders. This works identically to the ship-to address on a production order. The address will default to your company address specified under Settings but can be overridden for each purchase order.

Customer purchase order number field added to sales orders

Tom Riley, 08 Dec 2009
Customers often want to supply their own purchase order number to be printed on all correspondence relating to their order. We've now added a field on sales orders for just that purpose: If a customer P.O. number is entered, it is shown at the top of all of the related paperwork generated by WoaH.

Customers now linked with sales groups

Tom Riley, 04 Dec 2009
We've just deployed an update to WoaH that allows you to assign a customer to a particular sales group. This means that irrelevant customer are hidden from users only associated with particular sales groups (e.g. overseas sales agents or users dealing with private clients only). You can also filter customers by sales group on the customer list page and only relevant customers are shown when entering new sales orders.

Small change to sales order number allocation and new quote paperwork

Tom Riley, 05 Nov 2009
We've slightly modified the early workflow for sales orders. An order number is now allocated only when the order is confirmed (helping to keep order numbers consecutive) and you can print or email a Quote document to your customer while you finalise the content of the order. You can also specify some notes that will appear only on the quote paperwork under your company settings - you could enter terms such as "The expedition date mentioned in this quote is only valid for 3 days". As you might have guessed, we'll be adding an 'expected expedition date' field to sales orders very soon...

Incoterms

Tom Riley, 06 Oct 2009
You can now set up your default incoterms under your company settings. These are then used as the default terms for new sales orders and are displayed prominently on any paperwork related to the order. Here are the new company settings: You can change the terms for individual orders as and when required: For more information about incoterms, visit the ICC [incoterms](http://www.iccwbo.org/incoterms/id3045/index.html) website.

Multiple manufacturers per products

Tom Riley, 04 Sep 2009
Those users who alternate between several manufacturers will have noticed that you can now specify more than one manufacturer for each product, assigning a different manufacturing cost to each (in the manufacturer's currency):

Commercial Invoices for shipments

Tom Riley, 28 Aug 2009
We've just added the ability to print a commercial invoice for any partial (or full) shipment.

New per-report user permissions

Tom Riley, 27 Aug 2009
Todays new feature - you can now grant or restrict access to individual reports rather the reports section as a whole. You'll now find an extra "Report permissions" section when editing users. https://dl.dropbox.com/u/1008102/WoaH/What%27s%20New/commercial-invoice.png

Better invoice line item layout for single sized products

Tom Riley, 26 Aug 2009
We’ve just deployed some improvements to the way line items tables are rendered on sales order PDFs when no more than a single size of any given product has been ordered. This is often the case for companies that sell only accessories. On the old layout, the line items where split into several tables - one table for each sizing system used. Now those tables are “collapsed" together and the labelled, per-size quantity columns are replaced by a single “Size" column that simply shows the size ordered for each line item. Here's a comparison:

Production and Purchase Order prefixes and per-customer Sales Order prefixes

Tom Riley, 17 Aug 2009
Good news! All users now have the same control over purchase and production order number generation as with sales orders. You can choose prefixes and initial order numbers from the company Settings page. We've also included the option to prepend the customer reference code (you can set these under each customer's details) to sales orders making order numbers more descriptive and making it easier to match an order number to a customer.

Specify your time zone

Tom Riley, 26 Jun 2009
You can now specify your time zone under your user account settings. Just navigate to "My Account" to set your time zone correctly (we've set them all to London/BST by default). All displayed times and dates are now automatically converted into your chosen time zone. Just to be sure, you can see the exact time including time zone by hovering your mouse pointer over any displayed date or time:

New "Use for pricing" checkbox on currencies

Tom Riley, 17 Jun 2009
We've added a "Use for pricing" checkbox to currency editing that you can uncheck if you don't need to price your products in that currency. Use this to hide currencies that you only use for purchasing/manufacturing from wholesale and RRP pricing forms and from sales order creation.

"Apply To All Variations" button for wholesale and RRPs

Tom Riley, 17 Jun 2009
A button has been added to the variation pricing form to save time when entering pricing for multi-variation products. This button saves any changes entered to the pricing fields above and then applies those prices to all of the other variations. https://dl.dropbox.com/u/1008102/WoaH/What%27s%20New/whats_new/apply-to-all.png

Menu now on the right hand side of the screen

Tom Riley, 11 Jun 2009
Based on customer feedback we've switched the menu bar to the right side of the screen. This makes it easier to focus on your data while you're working with it, while keeping the menu easily accessible. Let us know what you think of this and send us any thoughts you have on improving user-friendliness at [support@worldonahanger.com](mailto:support@worldonahanger.com)

Recommended Retail Price

Tom Riley, 26 May 2009
Due to feedback from our customers we've added Recommended Retail Price (RRP) to products. When you've set a product's [wholesale price](http://www.worldonahanger.com/help#costings) you will see a suggested RRP next to it. You can edit retail price in any currency. If you want to change the suggested retail price for all products, simply click Settings in the sidebar and edit the Retail markup. You can still tweak adjust it for individual products under product editing. Let us know what you think at [support@worldonahanger.com](mailto:support@worldonahanger.com)

Email PDFs directly to customers, suppliers and manufacturers

Tom Riley, 10 May 2009
You can now email PDF documents directly to you customers, suppliers and manufacturers from within your account without having to download first. You'll find an "email" link where you can currently download a PDF: You can then choose a message to include in your email and you can also CC the email (and attached PDF) to yourself.

Product manufacturers and manufacturer currencies

Tom Riley, 06 May 2009
You may have spotted that each of your products can now be associated with a particular manufacturer. This allows you to specify manufacturing costs in the manufacturer's currency rather than just your default currency. To set an alternative currency for your manufacturers, simply proceed to your Manufacturers list, click "edit" to edit a manufacturer and you'll find a currency select drop-down. You'll notice that you can provide an overriding exchange rate here that is used for costing calculations. This allows you to anticipate or try out different exchange rates and observe how it affects your profit margins. You should be aware that when you build a production order now, only the products that are assigned to that manufacturer will show up in the product variation selection list. You also won't be able to change the manufacturer for a product which is already present in a production order. We hope, however, to add support for specifying more than one manufacturer per product in the near future.

World on a Hanger just got faster!

Tom Riley, 27 Apr 2009
If you've noticed an increase in speed it's because last night we switched to a new, faster server. Enjoy!

Easier navigation

Tom Riley, 27 Apr 2009
From speaking to our beta testers we decided navigating needed to be simplified to make data entry quicker. When editing products there's a 'New product' button, which allows you to add new products directly without going back to the overview. Also, when navigating items in lists (products, orders, etc.) you can switch between them using the 'Next' and 'Previous' buttons at the top of the page. If you have any other suggestions about how navigation could be simplified let us know at support@worldonahanger.com

Credit notes!

Tom Riley, 27 Apr 2009
We've added support for proper credit notes. To create a new credit note, go to the related order. Once payment has been received you can click the button which says 'New credit note'. This allows you to select the products you want to credit from an overview of products ordered. You can then generate a PDF of the credit note to send to your customer.

Sales groups - making collaboration easier

Tom Riley, 13 Apr 2009
We're happy to be able to announce a new feature - Sales groups. Using sales groups allows you to control who has access to what customer orders. This is really useful if you have sales agents who you only want to have access to their own orders. It's also great for dealing with different sales teams. Finally, if you have subsidiaries in different locations you can create more sales groups to invoice from different addresses and with different VAT numbers. Here's how it works: Click on 'Sales groups' in the sidebar menu. Create a new sales group. You only have to fill out the name of the sales group. Other fields are optional. Use these if you want the sales group to use different details from your main group. To choose which sales groups a user has access to, click on 'Users' and 'edit'. There you can select the groups whose orders you want the user to be able to see. Enjoy! As always, we'd love to hear feedback on our new features - let us know by emailing us at [support@worldonahanger.com](mailto:support@worldonahanger.com)

New feature: Reports!

Tom Riley, 08 Apr 2009
Due to popular demand we've added three sets of reports. 1. Inventory report - this is an overview of what products you have in stock. It also gives a summary of the status of each item (produced? sold? shipped?) to help you plan your deliveries and sell excess stock. 2. Orders by product - this is an overview of all orders received from your customers, sorted by quantities for each style. This helps you get an idea of what styles are selling and who's buying them. 3. Material requirements - this shows an overview of what materials are needed to fulfil all your orders. It tells you how much you've already ordered and how much you still need to order. This is very useful because it's an easy way to keep track all your materials consumption in one place. Get in touch with us at [support@worldonahanger.com](mailto:support@worldonahanger.com) if you have suggestions for other reports that would be useful for you, or ideas about how to improve the ones we have already.

Prettier (and more powerful) invoices

Tom Riley, 06 Apr 2009
We’ve just given invoices a major overhaul. They now feature your company logo (remember to upload it!) and a slick new layout. Invoices are also much more flexible than before. Now you can add discounts (per item) and make other adjustments to the amount you bill. From the orders screen you can also add your own notes to the invoice to explain any adjustments. Invoices now feature all the details required by customs worldwide (textile content), as well as codes specific to the US (MID code) and the EU (Intrastat). When you send out an invoice from World on a Hanger you can be assured that all the required information is included. Generate an invoice and see for yourself!

Material needs now more detailed

Tom Riley, 06 Apr 2009
Until now, we’ve calculated material needs based on customer orders alone. Responding to your feedback we’ve decided to change the way it’s handled. From now on, you can choose whether to base material needs on customer orders or production orders. This is great for when you’re producing a larger quantity than is strictly required by your customer orders.

Sales orders now locked down on "Proforma sent" rather than confirmation

Tom Riley, 02 Apr 2009
Sales orders are now locked (all quantities and prices saved permanently with the order) when you hit the Proforma Sent button rather than after pressing Confirmed. This allows a little more time for last minute changes to orders before sending out a proforma invoice.

Advanced Pick & Pack now live!

Tom Riley, 17 Mar 2009
We've finally made our "Advanced Pick & Pack" feature available on all beta tester accounts. When we launch, this feature won't be included on our cheapest [plans](http://www.worldonahanger.com/plans) but for now it's available for everyone to try. The entire pick and pack process actually starts with styles being marked as received on confirmed production orders. The received items and then automatically allocated to sales orders and those sales orders appear on the Pick & Pack page. From there a new shipment can be made up and quantities adjusted if necessary. We've thought hard about how the system should cope with unexpected (or expected!) problems such as incorrect quantities being received from manufacturers or faulty garments being discovered before shipping. So we've allowed you to adjust quantities at any point and to fix mistakes that have occurred. You can even abandon a complete shipment and the freed up inventory will be reallocated as you would expect. The only things you can't do are thing that don't make sense, like reducing the number of X that have been received from a manufacturer below what you appear to have shipped.

Data export

Tom Riley, 05 Mar 2009
We're slowly adding export options to various parts of World on a Hanger. We aim to have a [CSV](http://en.wikipedia.org/wiki/Comma-separated_values) (for import into a spreadsheet) export option for almost every "list view" screen (orders, materials, customers, suppliers etc). You'll notice the "Export spreadsheet" links at the top of these pages. We'll also be adding [VCF/vCard](http://en.wikipedia.org/wiki/VCard) import and export very soon for customers, suppliers and manufacturers. Please don't hesitate to [let us know](mailto:support@worldonahanger.com) what other export options you would like and what you think of the current export features.

Standard list of fibres names in textile content editor

Tom Riley, 14 Feb 2009
We've now added a drop-down list of [ISO standard fibre names](http://www.ftc.gov/bcp/edu/pubs/business/textile/bus21.shtm#names) to the textile content editing interface. We still have some more work to do on the textile content editor but we wanted to deploy the standard names as soon as we could. In the near future we'll be automatically handling [biconstituent or multiconstituent fibers](http://www.ftc.gov/bcp/edu/pubs/business/textile/bus21.shtm#names) (by inferring them from the percentage values entered). We'll also have an interface for adding custom fibre names for the rare occasion when it is necessary and we'll have a toggle for marking a fibre as recycled.