Make direct edit product inventory and UPC/EANs

By Tom Riley, 10 May 2014

Previously, the only way to apply EAN/UPCs to your SKUs in WOAH SALES was to import them via spreadsheet. We're pleased to say that that is no longer the case - when editing a particular product, you may now navigate to a "EAN/UPCs & Inventory" tab and make changes to EAN/UPCs directly.

You can also make direct changes to inventory levels directly from this page. In fact, this is now the recommended way to manually manipulate inventory levels within WOAH.

New deposit and balance invoicing workfly added to WOAH SALES

By Tom Riley, 20 Apr 2014

In addition to our single invoice, shipment, and consignment invoicing workflows, we're happy to announce that it's now possible to create a deposit invoice for a proportion of the sale, and later issue a closing balance invoice. Many jurisdictions require that business issue real (VAT in the EU) invoices when taking deposits and you can now do that right within WOAH.

To follow this new invoicing workflow, just choose "DEPOSIT & BALANCE" when confirming your sales order. Be sure to enter the correct tax/VAT level when doing so.

Deposit and balance invoices can also be pushed to Xero with the correct adjustments included.

More details about our various invoicing workflows can be found in the Invoicing section on our online guide.

Cancellations in WOAH SALES

By Emily, 24 Feb 2014

We've added a feature specifically for canceling items in a customer sale. You can create a "cancellation" in much the same way as you create a credit note, or shipment for a sale. Just navigate to the "Cancellations" area at the right side of the sale details page and click the "+" button to bring up the Create Cancellation dialog.

Canceling items will stop WOAH from suggesting that you ship or invoice for those items. It will also decrease the calculation for required production and, if resulting in surplus inventory, increase the quantities in the "available to sell" report.

Changes to credit note behaviour

Please note that in the past, creating a credit note had the effect of reducing the outstanding quantity to ship. This is no longer the case and credit notes have no effect on shipment/production calculations. You now need to create a cancellation to stop WOAH from suggesting you ship the items. If you have already invoiced for the sale, you'll probably want to create a corresponding credit note after cancellation, and apply credit note to the open invoice.

Add arbitrary notes to invoice PDFs

By Emily, 20 Jan 2014

You can now add arbitrary text to the bottom of a particular invoice PDF. Just click the edit/pencil icon to edit the invoice details. Anything you enter into the "PDF notes" area will be appended to the invoice PDF.

January updates

By Emily, 10 Jan 2014

Various updates and bug fixes have been deployed over the last few weeks. Here are the notable ones:

  • A settlement discount can now be recorded against an open invoice at any time. Previously you could only apply a settlement discount after recording payments. This change allows WOAH to correctly record an overpayment of an invoice for which a settlement discount was taken.
  • Fixed a bug that caused billing and shipping addresses to be reversed in the invoices CSV export file.
  • Hugely sped up generation of line sheets and other PDFs for large orders.
  • Fixed issue with Chinese characters not rendering correctly in PDFs.
  • Added a report for outstanding consignment quantities.
  • Fixed a bug that prevented choosing an existing billing contact when building a production order.
  • Pushing invoices to Xero is now more reliable.
  • Added VAT number to invoice CSV export.
  • Fixed bug where tax label was not rendering correctly on some compact production order PDFs.
  • Now including product EAN in pick ticket CSV files.